Smart Schools Investment Plan (SSIP)
12/2018
Allocation for Monticello: $3,020,208
Planning Documentation for Monticello School Board
The intent of the SmartSchools Bond Act is to provide a district with the funding to build and sustain an infrastructure that will support online learning, transformative technologies such as tablets, interactive whiteboards, building active learning spaces, and personalized learning to meet the demands of this powerhouse of instructional practices. The infrastructure created also supports the administrative computing environment that includes security, heating, transportation systems, financial and data capacity, assessments, computer based testing, increase in mobile administrative computing, wireless, storage, increased speeds necessary to accommodate all functions, phone upgrades, data security, security, and databases including student information. Instructional and Administrative capacity has more than doubled in the past few years.
This specific application will focus on Security.
The SMART Bond application process includes the following:
- District consults w/stakeholders and prepares the preliminary plan
- Board approves the preliminary plan
- District posts plan on the website for 30 days
- Schedule public hearing
- District prepares the final plan
- Board gives final approval
- District submits the plan
After the plan is approved by the State the process includes the following:
- SED staff review and approve the final plan (or ask for revisions)
- SSBA reviews board review and approves the plan (Can be at least a year)
- District is given permission to begin projects
- District submits for reimbursements
- SED/State reimburses district
Why did Monticello decide to spread the use of funding over 5 years?
Monticello’s tech planning has included the necessary updates to our network to help us maintain and grow for any technology demands. We have been strategic in using our funding sources, including grants to support our initiatives. The planning has led to an infrastructure that is stable and solid.
Sustaining any initiative is critical to ensure that Monticello can continue all of these great programs in perpetuity. Funding will be spread over the next 5 years and will be budgeted in partnership with Erate Priority 2, district funds (no need to increase the allocations for infrastructure), and grants. With this in place, Monticello can maintain stability and have a relevant infrastructure for over the next 15 years. The intent is to ensure that Monticello is adequately funded to maintain its programs and initiatives and not require an infusion of capital for support.
Why did Monticello choose security for the first round?
We spent a full year reviewing the capacity of our current security system. It has served us well in the three years since implementation. The system has reached capacity in terms of its resources and is ready to be upgraded. We have identified increased needs as the system has produced positive results in securing Monticello staff and students. We are proposing to do the following:
- Build a new video infrastructure. This infrastructure will include:
- Replacing all cameras with newer and more sophisticated hardware to manage the increased demand for higher quality video
- Install a new and more robust feature rich software to manage, report, and give more visibility to what security demands
- Build additional storage for camera footage for investigations
The Plan for the Funding:
|
Activity |
Timeframe |
Notes |
|
The Executive Director of IT will submit the letter of intent to State Education |
November 2018 |
This has been completed and approved |
|
Executive Director of IT will write the Smart Schools Investment plan as a draft. The plan has developed overtime with various stakeholders. It will be presented to the board and asked for feedback |
January 2019 |
This plan has been researched for the past year to determine our greatest needs to be met. We have worked closely with the Building Principals and Security to identify the needs |
|
Meet with architects to review the plan |
December 2018 |
We are only “replacing” existing equipment. There will not be any structural changes or cabling required that need engineering. It is required by the state. |
|
Preliminary plan will be posted to website for 30 days. |
January 2019 |
The district will include an address to which any written comments on the plan should be sent. |
|
The school board will conduct a hearing for stakeholders |
Winter 2019 |
The hearing can be part of a normal board meeting |
|
Activities as listed above will occur culminating with the submission of application |
By March 2019 |
Most of the work has been done. |
Initial Cost Estimates
|
|
Planning Budget Smart Schools Investment Plan |
||||
|
|
Total Allocated |
$3,020,208 |
|
|
|
|
|
Total Left |
$2,529,270 |
|
|
|
|
Category |
Description |
Quantity |
Cost |
Total |
|
|
Electronic Security System |
Cameras – 360 Degree Multi Sensor |
6 |
$987.00 |
5,922.00 |
|
|
Electronic Security System |
Video Software with archiving, media router, audio, camera sequences, time zone, edge recording and trickling |
1 |
$3,235.00 |
$3,235.00 |
|
|
Entry Control System |
Disk Adds to existing storage |
36 |
$1,185.00 |
$42,660.00 |
|
|
Entry Control System |
Access Control software |
1 |
$853.00 |
$853.00 |
|
|
Electronic Security System |
Standard Labor – Install |
1 |
$12,500 |
$12,500 |
|
|
Electronic Security System |
Servers |
3 |
$750.00 |
$1,500.00 |
|
|
Electronic Security System |
Server Storage |
4 |
$81.00 |
$324.00 |
|
|
Electronic Security System |
Server blades |
2 |
$1,725.00 |
$3,450.00 |
|
|
Electronic Security System |
Additional Server blades |
12 |
$1,075.00 |
$12,900.00 |
|
|
Entry Control System |
Access Control – Small Enclosure Kit |
3 |
$510.00 |
$1,530.00 |
|
|
Electronic Security System |
Cameras – dome vandal and dust resistant, 1080P |
240 |
$477.00 |
$114,480.00 |
|
|
Electronic Security System |
Video Software – Plan Manager for up to 500 entities – cameras, doors, alarm panels, etc |
1 |
$8,332.00 |
$8,332.00 |
|
|
Electronic Security System |
Cameras – Freight and Handling |
1 |
$5,000.00 |
$5,000.00 |
|
|
Entry Control System |
Access Control- 1 External Reader connection |
43 |
$150.00 |
$6,450.00 |
|
|
Entry Control System |
Access Control – Alarms |
31 |
$62.00 |
$1,922.00 |
|
|
Entry Control System |
Access Control- Security Center Base Package |
1 |
1 |
1 |
|
|
Other Costs |
Standard Labor – Project Management, IT, Engineering, Training |
506 |
$125.00 |
$63,250.00 |
|
|
Other Costs |
Standard Labor – Pre-Fabrication |
20 |
$62.00 |
$1,240.00 |
|
|
Electronic Security System |
Installation Infrastructure (Server Hosts and Disk Storage) |
1 |
$17,991.00 |
$17,991.00 |
|
|
Electronic Security System |
Servers |
4 |
$2,250.00 |
$9,000.00 |
|
|
Entry Control System |
Access Control – Synergis Cloud Link |
3 |
$1,019.00 |
$3,057.00 |
|
|
Electronic Security System |
Video Software |
1 |
1 |
1 |
|
|
Electronic Security System |
Video Software – Desk client connection |
5 |
$266.00 |
$1,330.00 |
|
|
Electronic Security System |
Cameras 180 Degree Dome |
2 |
$1,645.00 |
$3,290.00 |
|
|
Entry Control System |
Access Control – 6A Power Supply Kit for power supply/charger board |
31 |
$284.00 |
$8,804.00 |
|
|
Electronic Security System |
Server Support – |
2 |
$1,827.00 |
$3,654.00 |
|
|
Electronic Security System |
Video Software – 1 camera connection |
350 |
$219.00 |
$76,650.00 |
|
|
Entry Control System |
Access Control – Lenel Custom enclosure |
31 |
$375.00 |
$11,625.00 |
|
|
Electronic Security System |
Cameras |
111 |
$617.00 |
$68,487.00 |
|
|
Other Costs |
Standard Labor – CAD |
20 |
$75.00 |
$1,500.00 |
|
Total: $490,938.00