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FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974

Pursuant to the provisions of the Family Educational Rights and Privacy Act of 1974, the Board of Education of the Monticello Central School District has adopted the following regulations to implement the law:

Student records described in the Family Educational Rights and Privacy Act of 1974 are available during regular school hours within forty-five days of the request by qualified persons to the appropriate school personnel stated below.

1. Elementary - Those qualified to inspect record data to make an appointment with building principals of the following schools to see records between the hours of 9:00 a.m. and 3:00 p.m.

  • Emma C. Chase School - Wurtsboro, NY 12790
  • George L. Cooke School - Monticello, NY 12701
  • Kenneth L. Rutherford School- Monticello, NY 12701

2. Secondary - Those qualified to inspect record data to make an appointment with guidance counselors in the following buildings to see records or assistant principals of said buildings for records concerning student behavior, between the hours of 8:00 a.m. and 2:00 p.m.

  • RJK Middle School – 45 Breakey Avenue, Monticello, NY
  • Monticello High School – 39 Breakey Avenue, Monticello, NY

3. All requests for psychiatric or psychological record inspection to be made with school psychologists at Pupil Personnel Services Building located at Monticello High School, between the hours of 8:30 a.m. and 3:00 p.m.

4. All requests for health records to be made with school nurse serving that building, between the hours stated above.

5. All requests to inspect materials being used in research or experimental programs or projects to be made to building principal where such program is housed.

6. Approximate logs are to be entered where access is given to permanent records or psychological or psychiatric reports.

7. Challenge to materials contained in student records to be made to the principal of the building where records are maintained. Challenge to materials contained in psychological reports to be made to the Director of Pupil Personnel Services located at Monticello High School. If the building principal or the Director of Pupil Personnel Services should deny the challenge, an appeal can be made to the Superintendent of Schools, Administration Building, 237 Forestburgh Road, Monticello, NY 12701.

8. Schools must have written permission from the parent or eligible student in order to release personally identifiable information from a student’s education record maintained by or on behalf of the school. However, the law allows schools to disclose those records without consent to certain parties including the following:

  • School officials with legitimate educational interest such as a district employee performing a task within the scope of their employment or contract related to the student;
  • Schools to which a student is transferring;
  • To comply with a judicial order or lawfully issued subpoena;
  • Appropriate officials in cases of health and safety emergencies.

Directory information such as student’s name, honors/awards, membership on a extracurricular team, photographs of a student may be disclosed in superintendent’s newsletter or other media publications for the purpose of recognizing the student’s accomplishment. If you wish this information not to be disclosed about your child, please notify your child’s principal.

9. As required by Federal Law, military recruiters, upon appropriate request, will be provided access to secondary school students’ names, addresses, and telephone listings, unless parents notify the District, in writing to the building principal at the commencement of the school year, that they do not wish such information be provided to military recruiters without their prior consent.